As a co-chair of the fundraising committee for my daughter's cheerleading club for the past three years, I have worked with many different vendors and events all in the name of helping the kids to continue in this great sport.
We offer around 13-20 different fundraising opportunities per year with varying degrees of success. So I think I can say that I have experience with organizing fundraising events and I wanted to share some of the things that I have learned and how to make it easier for other committees.
1. People are more willing to contribute if they are raising funds for individuals than groups
Often if you are fundraising for individuals, family and friends are more likely to and will contribute more to support their family member or friend when they will personally benefit instead of the group overall. Its more personal. So, if you are able to individualize the fundraiser, do so.
2. Clarity is King:
Instructions for any fundraiser must be idiot proof. People's attention span is aprox. 8 secs. so you need to give them the most important info up front. Try to keep some consistency in your fundraisers. Example: they always go to the same place to locate the information and submit their orders, same form of payments accepted for each and to the same person.
3. Utilize technology available to make it easier for yourself, even if there is a small learning curve. Over the long haul, it will run more smoothly and consistently. I utilize several different time savers. I created a free and easy drag n drop website for our club, so members always know where to find information sheets, product info and a consistent place for order submission. Here is ours to get an idea. https://pfcparentcommittee.weebly.com/
I use the non profit version of jotform to accept order submissions. Here is an example of ours. https://form.jotform.com/82904704072252. The form completes the calculation for the submitter to prevent submitter error. It also prevents issues from illegible handwriting. We only accept submissions directly from club members. This ensures that we are not trying to hunt down someone's uncle's work friend for a bounced cheque as we only have to deal with one payment directly from the club member. It has the ability to create a google spreadsheet directly from the submissions, making placing the order to the vendor simple as well. We can then send the spreadsheet and a single profit payment to the gym for disbursement.
I also use Gmail mail merge to send the submitters updates on their orders as well as pickup locations and times. Its great for reminders to members as well.
4. The last thing I learned is that patience is a must. No matter how organized your fundraisers are, there will almost always be something new to learn from each fundraiser. People are people and sometimes we just need to be reminded of why we are fundraising in the first place.
The easiest fundraiser I have come across is the TUPPERWARE FUNDRAISER. Its why I decided to start coordinating them myself. For more information on my TUPPERWARE FUNDRAISERS click the button below.